Q & A

Q : What facilities does Pelican Sound Golf & River Club offer?

A: Membership to Pelican Sound Golf & River Club is included with your purchase and upon closing of your residential property.
Use of Club facilities include:

• Twenty-seven challenging holes of golf.
• Six Har-Tru lit tennis courts.
• A fitness center with adjoining men's and ladies' locker rooms.
• Casual and formal dining at the Golf Club and River Club.
• Canoe park and boat dock
• Dry boat storage
• A boat launch
• River boat shuttle to Lovers Key
• Nature and Walking trails
• A butterfly garden
• Golf practice facility with aqua driving range, putting and chipping areas.
• Six heated swimming pools and five outdoor spas.

Q : How are operations of the Club conducted?

A: The day-to-day operations of the Club are conducted by the COO/General Manager who reports to the Board of Directors. The Board is responsible for the Governing Documents and general oversight of the Club, functioning through a number of committees. Any amendments to the Bylaws approved by the Board must be ratified by the members.

Q : What is the composition of the Board of Directors and how is it selected?

A: The Board consists of nine directors, each serving a three-year term. Annually, three new directors are elected by the members via their Neighborhood Voting Representatives.

Q : How many homes are in Pelican Sound?

A: 1299, of which approximately 450 are year round residents.

Q : Will members of my family be entitled to use my membership privileges?

A: The member's immediate family is entitled to use the Club facilities in accordance with the Rules and Regulations of Pelican Sound. Resident membership is a family membership. Family membership permits the member, spouse, and unmarried dependent children twenty-four years of age and under who are living with their parents or attending school full time to use the facilities.

Q : Will my spouse be entitled to my membership upon my death?

A: Yes

Q : Will my guests be able to use the facilities of the Club?

A: Members are entitled to have guests use the Club facilities in accordance with the Club Rules pertaining to guests either as an unaccompanied registered houseguest or accompanied by the member. A member is required to pay the applicable daily fees and charges for their guests.Houseguest registration forms are available online or at the administrative office.

Q : What are the procedures for unaccompanied houseguests?

A: Houseguests are permitted to use the Club facilities unaccompanied by the member, provided the houseguest has been registered with the Club and issued a houseguest card. The maximum length of stay for unaccompanied houseguests is two weeks. The current fee will be charged to the member's account; this fee is per occurrence not per guest. A member may not register more than six houseguest transactions during any single membership year for all Neighborhoods except Island Sound 1, Isleand Sound 2 and Turnberry 1 which allow only 2 per year. Amenities available to registered houseguests with a card include the tennis shop, tennis courts (a guest user fee applies), Pelican Sound Golf Club dining, the golf shop, the River Club restaurant, the river boat shuttle, canoes, kayaks, fitness center, swimming pools and spas. Golf: Unaccompanied registered houseguests may make tee-times two days in advance through the golf shop. Guest will be charged the prevailing member-guest rate for golf at the time of play. Guests may pay by credit card.

Q : Do I have to register my son or daughter?

A:  Anyone who is not an owner with membership privileges or included in the membership as stated by the Rules and Regulations must be accompanied by a member or registered as a houseguest.

Q : Is it permissible to lease my home?

A: Yes. Your home may be leased and privileges to Club amenities may be transferred to the lessee. During the period of the lease, you surrender your amenity privileges, expect for dining privileges, but you retain responsibility for your dues, the lessee's adherence to Club Rules and for any unpaid charges.

Q : What are the procedures for Renters?

A: Members who own a home within Pelican Sound may rent or lease out their home to a lessee for a minimum of 30 days. A few associations require a longer lease of at least 60 days.
An Application to Lease must be filed 20 business days in advance with the Pelican Sound Accounting Office.
Transfer of Amenity Privileges must be filed 20 business days in advance in order for the lessee to have access to the amenities of Pelican Sound, including dining, fitness center, golf, tennis, pools and boat shuttle. The member shall be fully responsible for payment of all charges incurred by a lessee that are not paid by the lessee within the customary billing period of the Club. Lessees may make tee times 10 days in advance.
 

Q : Can a home be purchased by a corporation or a trust?

A: Yes. A corporation or a trust may purchase a home in Pelican Sound. If a residence is owned by multiple Owners (other than a husband and wife) or an entity, such as by way of example and not limited to, joint or multiple tenancy, corporation, partnership or trust, privileges to use the Club facilities shall be available to only one married couple and either of the spouses' unmarried dependent children 24 years of age or under who are living with their parents or attending school full time or an individual and his or her unmarried dependent children 24 years of age or under who are living with their parent or attending school full time. Membership may be re-designated to others on title three times per year. The Owners may change the Designated User by completing a Re-designation of Membership Form and paying the current fee as established by the Board of Directors. Please see Terms of Membership for more details.

Q : What are my voting rights?

A: Each neighborhood association has an elected Board of Directors who are responsible for the management of their affairs. Each neighborhood has a Neighborhood Voting Representative (NVR) which attends any meeting in which a vote is required, such as the Annual Budget Meeting or Annual Election of the Pelican Sound Board of Directors. Procedures are described in the Bylaws of each neighborhood association and the Master Association Bylaws.

Q : What restrictions apply to the use of my home?

A:  A home may only be used as a private single family residence.

Q : Who do I call concerning my property?

A: For concerns regarding; smart passes, gate access, renting or leasing your unit please contact Accounting at 239-948-5238
For concerns regarding common area landscape, common area irrigation, pools or other common areas please call Assistant General Manager Eric Long at 239-948-5232.
For concerns regarding your building or its immediate surroundings, including parking lots and irrigation please contact your Homeowners Association Management Company.

 

Q : What are reciprocals?

A: Each year from May through October, Pelican Sound participates in a reciprocal program with other local clubs. Arrangements to play golf or tennis or to dine at these clubs must be made through the golf, tennis shop or the front office. Specifics on the participating clubs in this program are available online and golf shop during reciprocal season.

Q : Is there a Food and Beverage Minimum?

A: Currently there is no minimum.

Q : What is the Club tipping policy?

A: A 20% gratuity and 6% Florida sales tax is added to all food and beverage purchases. The gratuity is automatically included for the convenience of members and may be raised or lowered at your discretion.

Q : When is our regular monthly bill due?

A: Members' club accounts shall be due and payable on the 15th of each month, with a grace period to the end of the month.

Q : What forms of payment are accepted on my Club account?

A: Members may pay their Club accounts by check, money order or direct electronic draft. If direct draft is selected, the payment will automatically be made on the due date, the 15th of each month.

Q : Other than Master Association, am I required to join any other organizations?

A: Residents of Pelican Sound are also members of their local neighborhood association.

Q : What are the fees for these associations?

A: The dues for the neighborhood associations are billed quarterly by the neighborhood association and vary depending upon the neighborhood in which you live. The Club dues (or annual assessment) for the Master Homeowners Association is paid to Pelican Sound and is determined yearly at the annual budget meeting in the late fall.

Q : What is an Annual Assessment and what is it used for?

A: The Annual Assessment is the amount each residence pays to offset club expenses that are not covered by revenues. It consists of three parts: Amenities, Property Management and Replacement Reserves.

Amenities cover the following departments:

  • Food & Beverage

  • Golf Pro Shop

  • Golf Course Maintenance

  • Tennis

  • Fitness Center

  • Utilities

  • Marina (Shuttle Boat, Boat Yard, Canoes and Kayaks)


Pelican Sound Property Management covers the following areas:

  • Cable TV for entire community

  • Common Area Maintenance

  • Common Area Landscaping

  • Security

  • Swimming Pool Maintenance

  • Utilities

Q :When is the annual assessment billed to the members?

A: The annual assessment is billed on the November statement.

Q : What is the Operating Budget?

A: The Operating Budget consists of expected operational expenses and forecasted revenues. The Operating Budget has two components, Amenities and Property Management.

Q : How is the Operating Budget put together?

A: Each spring the Pelican Sound Chief Operating Officer and the Director of Finance meet with the Department Heads to develop the budget "from the ground up". In the fall this budget is reviewed by the Finance Committee and the Board of Directors, who recommends the budget to the Neighborhood Voting Representatives (NVR's). It is then presented to the NVR's at a Budget Workshop in detail. The NVR's have the opportunity to raise questions and ask for clarifications. The NVR's then vote to either approve or disapprove the Budget.(If the Budget is disapproved the previous years Budget remains in effect until a new Budget is approved.)

Q : Where does the money come from to fund the Operating Budget?

A: The budget includes expected revenues and expenses for the year. Budgeted operating expenses that are not covered by incoming revenues are funded by the members through their annual dues assessment.

Q : What are the reserve funds, how are they funded and what are they used for?

A: We have two types of reserves;
Replacement Reserve and Capital Resale Reserve.
These reserves are used to pay for items that replace or improve our facilities at Pelican Sound.

The funds in the Replacement Reserve account are used for projects or significant items that are cited for replacement in a study that is prepared each year, by an independent firm which specializes in Reserve Study Analysis. The Replacement Reserve is funded by the members through their annual dues assessment. The amount is calculated by the independent firm that performs the reserve analysis.

The funds in the Capital Resale Reserve account are used for new projects and items which are not included in the operating budget. The Capital Resale Reserve is funded by the money that is collected specifically for that account each time a unit is sold in Pelican Sound. The amount per sale is equal to the annual assessment for that year.

Q : How are new Capital Projects or items selected?

A: Briefly, the Department Heads submit a ranked list of new items that are needed for projects which will enhance member services, or the community, for the next year to the General Manager during the budgeting process. It is then submitted to various committees and finally the Board of Directors for approval. It's important to note that the new capital projects are only undertaken if, and when, there are sufficient funds in the Capital Resale Reserve Account to pay for these projects.

Q : Does Pelican Sound have a CDD?

A: Yes, River Ridge Community Development District.
The River Ridge CDD is exclusive to Pelican Sound.

Q : Who is on the River Ridge Community Development District Board?

A: District Manager ~ Chuck Adams.
The Board consists of the 5 members.

Q : What is a CDD?

A: Community Development District (CDD)
A CDD is a governmental unit created to serve the long-term specific needs of its community. Created pursuant to Chapter 190 of the Florida Statutes, a CDD's main powers are to plan, finance, construct, operate and maintain community-wide infrastructure and services specifically for the benefit of its residents.

CDD's are not unlike other forms of local government, such as cities and counties, however, similar to other special taxing districts, their powers are limited solely to the provision of infrastructure and services for master planned developments.

Q : What does the CDD do?

A: Through a CDD, the community can offer its residents a broad range of community-related services and infrastructure to help ensure the highest quality of life possible.

CDD's primary responsibilities within a community include aquatic and preserve maintenance, storm water management, irrigation water supply, common area landscape maintenance, common roadway maintenance and street lights.

Q : How does a CDD operate?

A: A CDD is governed by its Board of Supervisors consisting of five members. Initially, Board Members are elected by property owners and usually composed of representatives of the developer. Thereafter, the Board of Supervisors is elected by the majority vote of the electors within the District. Like all municipal, county, state, and national elections, the Office of the Supervisor of Elections oversees the vote, and CDD Supervisors are subject to state ethics and financial disclosure laws.

With certain exemptions specified by law, the CDD's business is conducted in the "Sunshine," which means all meetings and records are open to the public. Public hearings are held on CDD assessments and the CDD's budget and financial records are subject to annual independent audit.
 

Relationship with homeowner's associations (HOA's)
The CDD complements the responsibilities of community homeowner's associations (HOAs). Many of the maintenance functions handled by these associations in other communities may be handled by the CDD. However, the associations have other responsibilities such as operating amenities and ensuring that deed restrictions and other quality standards are enforced. The CDD may contract with the master homeowner's association to perform maintenance functions.

Benefits to residents
Residents within a community with a CDD may expect to receive three major classes of benefits. First, the CDD provides landowners consistently high levels of public facilities and services managed and financed through self-imposed fees and assessments. Second, the CDD ensures that these community development facilities and services will be completed concurrently with other parts of the development. Third, CDD landowners and electors choose the Board of Supervisors, which is able to determine the type, quality and expense of CDD facilities and services.

Other savings are realized because a CDD is subject to the same laws and regulations that apply to other government entities. The CDD is able to borrow money to finance its facilities at lower, tax-exempt interest rates, the same as cities and counties. Many contracts for goods and services, such as annually negotiated maintenance contracts, are subject to publicly advertised competitive bidding.

Residents and property owners in a CDD set the standards of quality, which are then managed by the CDD. This consistent and quality-controlled method of management helps protect the long term property values in a community.

Lasting Value
The CDD makes it possible for our community to offer the most desirable elements of a master-planned community. Residents enjoy high quality infrastructure facilities and services with the comfort and assurance of knowing that the standards of the community will be maintained long after the developer is gone. With a CDD in place, residents are assured of the ability to control quality and value for years to come.

Q : What is the cost of a CDD and how is it paid?

A: The cost to operate a CDD is borne by those who benefit from its services. Property owners in the CDD are subject to a non-ad valorem assessment, which appears on their annual property tax bill from the county tax collector and may consist of two parts - an annual assessment for operations and maintenance, which can fluctuate up and down from year-to-year based upon the adopted budget for that fiscal year and an annual capital or debt service assessment to repay capital infrastructure and facilities financing, for which the annual assessments are generally fixed for the term of the financing. Because costs and services vary depending upon the individual CDD, specific fee information is available for each community.

This document is provided for informational purposes only and should not be relied on as a basis for a decision to acquire a residence in Pelican Sound Community. Please read all governing documents before signing a contract to purchase.